Archived listing. The details below describe a past opening.
We are looking for an Administrative Assistant to support day-to-day property management operations for a Contract position based in Malden, Massachusetts. This role is ideal for someone who stays composed in challenging tenant-facing situations, communicates professionally, and keeps administrative and financial records organized. The position will contribute to office coordination, tenant support, and routine accounting activities within a real estate and property environment.
Responsibilities:
- Provide administrative support for property operations, including maintaining records, preparing documents, and coordinating daily office activities.
- Respond to tenant questions and concerns with professionalism, patience, and sound judgment while helping resolve routine issues.
- Process invoices, support accounts payable and accounts receivable tasks, and assist with accurate billing documentation.
- Update and maintain information across CRM and property or accounting systems to ensure records remain current and reliable.
- Assist with budget tracking, financial data entry, and basic reporting to support operational and accounting needs.
- Coordinate with internal teams and external contacts to facilitate timely communication, scheduling, and follow-up on outstanding items.
- Use business software such as JD Edwards EnterpriseOne, ADP-related financial tools, Kardin, and other administrative systems to support department workflows.
- Help organize financial and tenant-related documentation during administrative updates or system-related process changes when needed.
- Prior experience in an administrative support role within real estate, property management, or a related business setting.
- Working knowledge of accounting software systems and experience handling financial administrative tasks.
- Familiarity with accounts payable, accounts receivable, billing support, and budget-related processes.
- Experience using CRM platforms and business systems such as JD Edwards EnterpriseOne, ADP financial applications, or similar tools.
- Strong organizational skills with the ability to manage multiple priorities and maintain accurate records.
- Clear communication skills and the ability to remain patient and resilient when working with tenants.
- High attention to detail and a dependable approach to handling confidential and time-sensitive information.