We are looking for a eager and fast aced Accounts Payable Specialist to join our team in Costa Mesa, California. In this long-term contract position, you will play a vital role in managing and processing high-volume invoices while ensuring compliance with company policies and procedures. This role requires a proactive approach to problem-solving and excellent organizational skills to maintain accurate financial records.
Responsibilities:
- Process a large volume of invoices, including PO-based, non-PO, and recurring invoices, with precision and adherence to company guidelines.
- Perform comprehensive 3-way matching by verifying purchase orders, receiving documentation, and invoices to ensure accuracy in pricing, quantities, and terms.
- Review invoices for proper general ledger coding, cost center allocation, tax compliance, and ensure routing for approvals according to company hierarchy.
- Investigate and resolve invoice discrepancies by coordinating with Purchasing, Receiving, Inventory Control, and vendors to reconcile issues.
- Conduct regular reviews of vendor statements to ensure all invoices are accounted for, processed, and paid on time.
- Support month-end closing activities by preparing accruals, reviewing aging reports, performing reconciliations, and reporting outstanding liabilities.
- Maintain organized digital records of invoices, purchase orders, receipts, and other supporting documentation in compliance with audit requirements.
- Utilize ORACLE systems effectively to process approvals and manage accounts payable workflows.
- Collaborate with internal teams to improve efficiency in invoice processing and payment cycles.
- Ensure compliance with internal controls and company policies throughout all accounts payable processes
- Proven experience in accounts payable, including processing high-volume invoices and performing 3-way matching.
- Strong understanding of general ledger coding, cost center assignments, and tax compliance.
- Must have Proficiency in ORACLE systems for accounts payable functions.
- Familiarity with automated clearing house (ACH) transactions and check runs.
- Ability to handle invoice approvals and resolve discrepancies efficiently.
- Excellent organizational skills to maintain accurate financial records and meet deadlines.
- Effective communication skills to liaise with vendors and internal teams.
- Knowledge of purchase orders and invoice processing workflows.