We are looking for an Accounts Payable Coordinator to support a manufacturing organization in Mission Viejo, California on Contract to Permanent basis. This role is well suited for someone who enjoys high-volume invoice work, keeps records organized, and can manage payment activity with accuracy and consistency.
Responsibilities:
- Process a high volume of supplier invoices each month, ensuring entries are recorded accurately and in a timely manner within the ERP system.
- Review and apply proper coding to invoices, credit memos, and debit memos before posting for payment.
- Prepare and complete scheduled check runs while maintaining strong attention to deadlines and supporting documentation.
- Set up new vendors in the accounting system and verify required information to maintain complete and accurate records.
- Coordinate ACH payment setup and help ensure electronic payment details are entered correctly and securely.
- Record and maintain 1099-related data to support year-end reporting requirements.
- Monitor accounts payable activity, identify discrepancies, and follow up as needed to resolve invoice or payment issues.
- Work closely with the accounting team to support daily payable operations using Great Plains and related accounting processes.
- Experience working in accounts payable with responsibility for invoice entry, payment processing, and vendor record maintenance.
- Ability to manage invoice coding and high-volume processing with strong accuracy and attention to detail.
- Hands-on knowledge of check runs, credit and debit memo handling, and general AP workflows.
- Familiarity with ERP-based accounts payable processing; experience with Great Plains is preferred.
- Understanding of ACH setup procedures and 1099 data entry requirements.
- Strong organizational skills and the ability to prioritize work effectively in a part-time schedule.
- Clear communication skills and the ability to collaborate effectively within a small accounting team.