Archived listing. The details below describe a past opening.
We are looking for an Accounts Payable Specialist to join a growing finance team in Fort Wayne, Indiana. This role supports daily payables operations in a large, fast-paced organization and is ideal for someone who brings strong process discipline, sound judgment, and a service-oriented approach. The position offers the opportunity to work closely with internal branch teams and offshore partners while helping maintain accurate, timely, and compliant payment activity.
Responsibilities:
- Process invoices, code expenses accurately, and ensure transactions move through the payables cycle in a timely manner.
- Review purchase orders, receipts, and invoices to complete three-way matching and resolve discrepancies before payment is issued.
- Coordinate with branch contacts, vendors, and offshore support teams to research issues, answer questions, and keep workflows moving efficiently.
- Support vendor setup and maintenance by collecting required documentation, validating information, and helping safeguard master data accuracy.
- Assist with payment activities, including check runs and other disbursement tasks, while following internal controls and approval requirements.
- Apply established procedures consistently and escalate exceptions when needed to support compliance and operational accuracy.
- Work across multiple business systems and learn new tools as needed to manage invoice processing and related payables tasks.
- Contribute to process reliability during organizational change by providing dependable day-to-day support for accounts payable operations.
- At least 3 years of hands-on accounts payable experience in a structured business environment.
- Working knowledge of three-way match procedures and invoice coding practices.
- Experience handling invoice processing, payment support, and check run activities.
- Ability to follow standard operating procedures and maintain strong attention to detail.
- Comfortable collaborating with both internal stakeholders and offshore support resources.
- Strong communication skills with the ability to interact professionally with vendors and branch partners.
- Exposure to vendor maintenance or vendor onboarding processes is preferred.
- Experience in a larger company setting and the ability to adapt to multiple ERP or financial systems is a plus.