We are looking for an Accounts Payable Clerk to support day-to-day payables activities for a team in Green Bay, Wisconsin. This role focuses on accurate invoice processing, timely payments, vendor communication, and dependable financial recordkeeping. The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities while maintaining strong accuracy in a fast-paced environment.
Responsibilities:
- Process vendor invoices accurately and efficiently, ensuring proper account coding and expense classification.
- Review invoices for accuracy, match supporting documentation when applicable, and obtain necessary approvals prior to processing.
- Reconcile vendor statements, investigate discrepancies, and work with internal teams and vendors to resolve outstanding issues.
- Prepare and process payments in accordance with established schedules and company policies.
- Maintain positive vendor relationships by responding to inquiries regarding invoices, payments, and account status.
- Process employee expense reports and corporate card transactions while ensuring compliance with company procedures.
- Maintain and update vendor records, including account information and supporting documentation.
- Assist with month-end and year-end closing activities by ensuring timely processing of transactions and providing required reporting support.
- Support internal and external audit requests by gathering documentation and responding to information requests.
- Provide cross-functional accounting support, including data entry, account reconciliations, and assistance with other accounting and finance activities as needed.
- Identify opportunities to improve processes, enhance efficiency, and maintain accurate financial records in compliance with company policies and accounting standards.
- Associate degree in accounting or comparable practical experience in accounts payable or a related finance function.
- Hands-on experience processing invoices, coding expenses, handling payment runs, and reconciling vendor statements.
- Proficiency with Microsoft Office applications, especially Excel, Word, and Outlook.
- Ability to manage several priorities at once and meet deadlines without sacrificing accuracy.
- Strong communication skills with the confidence to work professionally with vendors and internal stakeholders.
- Capable of working independently, learning new processes quickly, and taking ownership of assigned responsibilities.
- Understanding of sales and use tax concepts across multiple states is preferred.
- Demonstrated ability to handle confidential financial information with discretion and care.