Are you a detail-oriented operations professional who enjoys working across inventory, purchasing, vendor relations, and process improvement? Our client is seeking a Inventory and Purchasing Specialist to play a key role in managing customer and vendor returns while supporting purchasing and inventory functions across the organization. This position offers a unique blend of inventory control, purchasing support, vendor communication, data management, and process coordination. The ideal candidate is highly organized, analytical, and comfortable managing multiple priorities in a fast-paced environment.
Key Responsibilities
Returns, Inventory & Accounting Support
- Manage customer returns from initiation through final resolution.
- Process vendor returns for damaged, defective, inaccurate, or excess inventory.
- Perform inventory cycle counts and assist with reconciliation efforts.
- Support annual physical inventory activities across multiple locations.
- Process inventory adjustments and maintain accurate inventory records.
- Work closely with warehouse teams to ensure inventory accuracy and timely issue resolution.
Purchasing & Supply Chain Support
- Request and evaluate vendor quotes.
- Create and manage stock purchase orders.
- Process and monitor direct-ship purchase orders.
- Coordinate inventory transfers between locations.
- Review and process purchase order acknowledgements.
- Follow up on open or unacknowledged purchase orders.
- Track shipments and expedite late deliveries.
- Update order status and delivery information within the ERP system.
- Assist with purchasing reports, data analysis, and inventory planning initiatives.
- Resolve vendor shipment discrepancies and coordinate corrective actions.
Vendor & Data Management
- Establish and maintain vendor records and contacts.
- Maintain product and warehouse item files.
- Ensure accurate documentation and electronic file organization.
- Support continuous improvement efforts related to purchasing and inventory processes.
Qualifications
- Strong communication and relationship-building skills.
- Exceptional attention to detail and accuracy.
- Excellent organizational and time-management abilities.
- Ability to work independently and manage competing priorities.
- Strong data entry and administrative skills.
- Professional email and business communication etiquette.
- Experience working with ERP systems
- High proficiency with Microsoft Office Suite
- Experience creating and editing PDF documents.
- Strong electronic file management and recordkeeping skills.
Preferred Background
Candidates may have experience in:
- Purchasing Assistant
- Purchasing Coordinator
- Inventory Control Specialist
- Inventory Analyst
- Supply Chain Coordinator
- Procurement Specialist
- Operations Coordinator
- Vendor Management Specialist
- Logistics Coordinator
What You'll Bring
- A proactive, solution-oriented mindset.
- Strong analytical and problem-solving abilities.
- A commitment to accuracy and customer service.
- The ability to thrive in a collaborative, team-focused environment while working independently when needed.
If you're looking for an opportunity to leverage your purchasing, inventory, and operational support experience in a dynamic and growing organization, we'd love to hear from you. Apply today!