We are looking for an Accounting Specialist to join a permanent, onsite contract position. This role supports day-to-day accounting operations with a strong focus on accounts payable, billing assistance, and transaction reconciliation. The ideal candidate brings solid attention to detail, works comfortably in QuickBooks, and can manage a steady flow of vendor and payment activity while keeping records accurate and organized.
Responsibilities:
- Manage weekly entry of vendor invoices in QuickBooks, ensuring each transaction is supported by the correct documentation and expense classification.
- Review bills for completeness and accuracy, then coordinate approval priorities with leadership before preparing payments to vendors.
- Record payment activity across multiple methods, including checks and card transactions, and maintain up-to-date accounting records.
- Organize vendor files and related financial documents, including handling weekly distribution of outgoing payments.
- Respond to vendor questions, research discrepancies, and help resolve payment issues in a timely manner.
- Reconcile monthly company credit card activity by matching charges to receipts, assigning job-related coding, and following up on missing support.
- Partner with bookkeeping and project teams to assist with invoice generation, customer billing, and identification of completed work ready to be billed.
- Apply incoming payments in QuickBooks, support remote check deposit processing, and assist with reconciliation and reporting tied to accounts receivable activity.
- Experience supporting accounts payable processes, including invoice entry, payment tracking, and vendor communication.
- Background in accounts receivable or billing support within a business accounting environment.
- Proficiency with QuickBooks and confidence working with accounting records and transaction data.
- Knowledge of account reconciliation procedures, including credit card and expense matching.
- Strong attention to detail with the ability to maintain accurate coding, documentation, and organized financial files.
- Ability to manage multiple priorities in a fully onsite, permanent setting.
- Effective written and verbal communication skills for working with internal teams and external vendors.