Accounting Clerk On-Site | Georgetown, TX Total Site Solutions (TSS), Georgetown, TX, is seeking a detail-oriented and versatile Accounting Clerk to support the day-to-day operations of our Finance & Accounting team. This multi-functional role has a primary focus on Accounts Payable, while also providing cross-functional support across general accounting, compliance documentation, and financial reporting. The ideal candidate brings corporate accounting experience, a working knowledge of SOX compliance requirements, and the ability to operate effectively with minimal supervision in a fast-paced, growth-oriented environment.
About Us
TSS designs, deploys, equips, and manages data centers and other technology environments for enterprise companies, colocation providers, and technology company partners. We encourage initiative, creativity, and innovation, and there is plenty of room to grow with TSS as we expand our team and service offerings. Vision: To be the most trusted AI and high-performance computing data center services and integration provider in the market. Mission: TSS delivers complex technology solutions fueled by continuous improvement and expertise. Our responsive team ensures reliability, flexibility, and scalability, forging trusted partnerships through superior service and execution.
Key Responsibilities
Accounts Payable (Primary Focus)
- Process and code vendor invoices accurately and on time, following company policies and approval workflows.
- Perform 3-way matching (PO, receipt, invoice) and resolve discrepancies with vendors and internal stakeholders.
- Co-manage the AP inbox, respond to vendor inquiries, and maintain vendor records, including W-9 collection and 1099 preparation.
- Reconcile AP aging reports and assist with weekly payment runs (ACH, check, wire).
- Support month-end close, including AP accruals and outstanding liability reconciliations.
- Assist with scanning and automating the AP function.
General Accounting & Cross-Functional Support
- Enter, reconcile, and maintain financial transactions in the company's ERP/accounting system (NetSuite).
- Assist with financial statements, management reports, and ad hoc analyses as requested.
- Support month-end, quarter-end, and year-end close processes and account reconciliations.
- Provide cross-functional support for AR, GL, and expense reporting as workload and priorities require.
- Assist with state tax compliance, including sales/use tax documentation and filing support.
- Support cost accounting, variance analysis, and reconciliation.
SOX Compliance & Document Controls
- Prepare, maintain, and organize documentation required to support SOX 404(b) compliance.
- Support internal and external audit requests by gathering and organizing evidence packages and control documentation.
- Help maintain and improve document control procedures to ensure accurate, complete, and auditable financial records.
Critical Requirements
- Accuracy and attention to detail: strong analytical skills and a high degree of accuracy in all financial transactions.
- Confidentiality and independence: handles sensitive financial information with discretion and works effectively with minimal supervision.
Required Qualifications
- Associate's degree in Accounting, Finance, or a related field.
- Minimum 2 years of experience in a corporate accounting or bookkeeping role, including at least 1 year of Accounts Payable in a corporate office.
- Proficiency in NetSuite or a comparable ERP/accounting system.
- Advanced Microsoft Excel skills (VLOOKUP, pivot tables, data validation, formula-driven reconciliation tools), plus Outlook, Word, and Teams.
- Working knowledge of W-9 collection, 1099 preparation, and state tax regulations.
- Solid understanding of Generally Accepted Accounting Principles (GAAP) and the ability to support document controls for a SOX 404(b) company.
- Ability to manage competing priorities, meet deadlines under pressure, and adapt quickly to changing priorities.
- Excellent written and verbal communication skills with vendors and internal stakeholders.
Preferred Qualifications
- Bachelor's degree in Accounting, Finance, or a related field (equivalent experience considered).
- NetSuite experience.
- Prior experience in a SOX-regulated or audit-ready environment.
Key Performance Indicators
- Invoice processing accuracy and on-time payment runs.
- AP aging reconciled and discrepancies resolved promptly.
- Month-end close tasks completed on schedule.
- Audit-ready SOX documentation and timely support of audit requests.
- Accurate, complete vendor records and 1099 reporting.
Work Environment
- On-site position at TSS headquarters in Georgetown, TX, during standard business hours, with occasional flexibility during month-end close or audit periods.
- Extended periods of computer use and occasional lifting of files or equipment up to 20 pounds.
Why Join Our Team? Unlock your full potential and join TSS, a workplace that values your well-being. TSS offers a competitive salary, bonuses, and a rich medical benefits program, including health, dental, vision, life insurance, a 401K match, and short- and long-term disability, all of which will help you thrive both personally and professionally. At TSS, we are dedicated to creating a supportive, collaborative, and uplifting environment that empowers you to achieve your goals.