Robert Half is looking for a detail-oriented Staffing Coordinator III to support employee onboarding and offboarding activities for both internal staff and external vendor personnel. This is a position that blends coordination, communication, and process management in a hybrid work environment. The ideal candidate brings strong organizational skills, sound judgment when handling confidential information, and the ability to work effectively with operations, HR, IT, and training teams.
Responsibilities:
- Coordinate the full onboarding cycle for new hires and contingent workers, ensuring each step is completed accurately and on schedule.
- Create and maintain records that track onboarding progress, including equipment requests, account setup, access needs, and training completion.
- Collaborate with business operations and support teams to identify appropriate system permissions and workplace tools for different employee groups.
- Arrange hardware provisioning for internal staff and submit IT requests to secure remote access and software support for vendor personnel.
- Prepare and distribute required documents, reference materials, login details, and onboarding instructions so new hires can begin work successfully.
- Monitor compliance-related items such as timesheet submissions, attendance, training participation, and continuing education requirements during onboarding.
- Address and escalate onboarding, HR, or technical concerns to the appropriate leaders, vendor contacts, or training partners when issues arise.
- Manage offboarding tasks for employees and contractors, including required documentation, access updates, and coordination with internal teams.
Qualifications:
- Experience supporting onboarding, staffing coordination, recruiting operations, or a similar administrative function.
- Strong verbal and written communication skills with the ability to build productive working relationships across teams.
- High level of organization with the ability to manage multiple priorities and maintain accurate documentation.
- Working knowledge of Microsoft Office and comfort using HR or personnel tracking systems.
- Ability to handle sensitive and confidential information with professionalism and discretion.
- Experience working in a cross-functional environment that includes HR, IT, operations, and training stakeholders.
- Familiarity with LinkedIn Recruiter or Indeed is preferred.
- An associate or bachelor’s degree is preferred.
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