We are looking for an experienced and dependable Sr Receptionist to support day-to-day front desk operations. This Contract position is ideal for someone who enjoys creating a welcoming office experience while keeping meetings, visitors, and administrative tasks organized. The role requires strong communication skills, discretion with confidential information, and the ability to manage multiple priorities in a detail-oriented environment.
Responsibilities:
- Welcome guests and clients with a courteous, detail-oriented approach and ensure internal staff are informed promptly when visitors arrive.
- Coordinate communication with managers, team members, and clients to support smooth front office operations and visitor needs.
- Schedule conference rooms, guest offices, and catering services through reservation systems and shared calendars.
- Help visitors and internal teams identify suitable meeting spaces, resolve scheduling conflicts, and arrange practical alternatives when needed.
- Place and monitor food service orders for meetings and events to ensure accuracy and timely delivery.
- Provide administrative support such as processing expense-related tasks, assisting with special assignments, and maintaining organized records.
- Issue and track visitor access cards and parking validations while keeping required logs up to date.
- Handle sensitive documents and confidential information with a high level of care and discretion.
- High school diploma or equivalent required; additional education or comparable relevant experience is a plus.
- At least 1 year of experience in reception, front desk support, switchboard operations, or administrative support, preferably in a corporate, legal, or banking setting.
- Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook, along with comfort using messaging and workflow tools.
- Strong customer service abilities with a proven track record of creating a positive and welcoming visitor experience.
- Ability to work efficiently in a fast-paced environment, both independently and as part of a collaborative team.
- Excellent organizational skills with the ability to manage competing priorities, maintain accuracy, and meet deadlines.
- Sound judgment in handling confidential information and resolving issues independently, with awareness of when escalation is appropriate.
- Strong communication skills and the ability to interact effectively with people from diverse backgrounds.