We are looking for an experienced Spanish Speaking Sr. Administrative Assistant to support executive leadership and help keep daily office operations running smoothly in North Miami Beach, Florida. This Long-term Contract position is ideal for someone who thrives in a fast-paced, detail-focused setting, enjoys coordinating details for multiple leaders, and brings an experienced, service-oriented approach to workplace support. The role combines executive-level administrative coordination with hands-on office oversight, requiring strong judgment, organization, and clear bilingual communication.
Responsibilities:
- Coordinate complex calendars, meetings, and daily priorities for a group of executive leaders to ensure schedules remain organized and efficient.
- Arrange business travel, prepare itineraries, and process expense documentation with accuracy and attention to deadlines.
- Oversee day-to-day office operations for a busy workplace, helping maintain an orderly, efficient, and well-supported environment.
- Serve as a primary point of contact for external vendors, managing communications and helping resolve office-related needs in a timely manner.
- Support meeting logistics by preparing agendas, organizing conference calls, and ensuring leaders have the materials they need.
- Assist with administrative documentation, including handling business records and related office files with discretion and care.
- Provide high-level customer service to internal teams, executives, and visitors while representing the office with professionalism.
- Partner closely with colleagues across the office to keep administrative processes coordinated and responsive to business needs.
- Bilingual Spanish is required for this position.
- Demonstrated experience supporting senior leaders in an administrative, executive assistant, or office administration capacity.
- Strong ability to manage calendars, coordinate meetings, and balance multiple priorities with minimal supervision.
- Experience booking travel arrangements and preparing or tracking executive expense reports.
- Strong verbal and written communication skills with a clear and service-focused style.
- Collaborative approach to working with executives, coworkers, and outside vendors.
- Proficiency in general administrative office support, including conference call coordination and document handling.