We are looking for a Senior Payroll Tax Accountant to join our team on a contract basis. This role is ideal for a payroll tax specialist who can strengthen reporting accuracy, investigate filing issues, and improve controls across multi-state payroll operations. The person in this position will partner with internal stakeholders to reconcile liabilities, resolve exceptions, and support ongoing compliance with federal, state, and local requirements.
Responsibilities:
- Oversee the payroll tax tracking process, maintain detailed issue logs, and establish practical procedures to improve future tax filing accuracy and consistency.
- Investigate rejected tax filings, perform research on root causes, and recommend corrective actions to bring filings into compliance.
- Examine payroll records and reconcile payroll-related tax and benefit liabilities to confirm accurate reporting and account balances.
- Review unemployment claims, gather supporting payroll documentation, and work with relevant contacts to resolve discrepancies efficiently.
- Analyze payroll activity and prepare adjustment entries to ensure labor expenses are recorded correctly in the general ledger.
- Support month-end close by reconciling payroll and benefits accounts and validating payroll reports for completeness and accuracy.
- Produce recurring labor and payroll-related reports for leadership to support financial review and decision-making.
- Assist with year-end 1099 reporting and help manage sales and use tax filing obligations in accordance with applicable regulations.
- Demonstrated experience managing full-cycle payroll and payroll tax activities in a multi-state environment.
- Hands-on proficiency with ADP Workforce Now, Smart Compliance, Workday, and/or UKG with a strong familiarity with payroll tax reporting processes.
- Knowledge of payroll tax returns, tax filings, and account reconciliation practices related to payroll operations.
- Ability to audit payroll data, identify discrepancies, and implement accurate corrections in a timely manner.
- Experience preparing monthly reconciliations and supporting period-end financial close activities.
- Strong research and problem-solving skills for resolving tax notices, rejected filings, and compliance-related issues.
- Solid understanding of payroll controls, documentation standards, and regulatory requirements across jurisdictions.
