Executive Assistant

We are looking for an experienced Executive Assistant to join a team in San Francisco, California on a Contract basis. This position supports a group of leaders and contributes to the smooth coordination of schedules, travel, and daily administrative needs across a fast-moving environment. The ideal candidate is highly organized, comfortable managing shifting priorities, and confident working with multiple stakeholders while maintaining excellent attention to detail.

Responsibilities:

• Manage intricate calendars and arrange meetings across competing priorities, ensuring leaders are prepared and schedules run efficiently.
• Organize domestic and international travel plans, including itinerary coordination and logistics across multiple time zones.
• Provide administrative support to a team of seven professionals, balancing requests and adjusting to changing business needs.
• Partner with colleagues across the broader team to maintain strong communication and effective day-to-day coordination.
• Step in to provide coverage during planned absences, helping preserve consistent executive support across the group.
• Coordinate meal arrangements such as team lunches and handle limited office support activities as needed.
• Support executive meetings by confirming logistics, aligning schedules, and helping key sessions stay on track.
• Demonstrated experience managing complex calendars in a fast-paced executive support environment.
• Proven ability to coordinate travel arrangements, including international itineraries and time-sensitive logistics.
• Background supporting multiple stakeholders at once with strong prioritization and follow-through.
• Strong communication skills and the ability to work effectively with both senior leaders and independent team members.
• High level of organization, discretion, and attention to detail in handling administrative responsibilities.
• Proficiency with scheduling and meeting coordination tools used in executive support roles.
• Ability to adapt quickly, provide reliable backup coverage, and manage shifting priorities with professionalism.