Bilingual Receptionist / Office Coordinator Location: Coral Gables, FL Industry: Private Equity Employment Type: Full-Time About the Company Our client is a highly respected private equity firm located in Coral Gables with a strong reputation for its collaborative, professional, and people-focused culture. This is a great opportunity to join an established team in a polished office environment where professionalism, organization, and a welcoming presence are highly valued. Position Overview We are seeking a Bilingual Receptionist / Office Coordinator to serve as the first point of contact for the firm while providing day-to-day administrative and office support. The ideal candidate is polished, personable, highly organized, and enjoys creating a welcoming experience for clients, executives, and visitors. This role will also support the team with meeting coordination, scheduling, and a variety of administrative responsibilities that keep the office running smoothly. Fluency in English and Spanish is required.
Key Responsibilities
- Serve as the first point of contact for visitors, clients, and business partners.
- Professionally manage the reception area and greet guests.
- Answer and direct incoming calls and respond to general inquiries.
- Coordinate and organize internal and external meetings.
- Manage conference room schedules and meeting logistics.
- Assist with calendars, scheduling, and coordinating appointments.
- Prepare meeting rooms and ensure materials and refreshments are available when needed.
- Provide general administrative support to executives and the broader office.
- Coordinate office supplies, deliveries, mail, and other day-to-day office needs.
- Assist with preparing documents, presentations, spreadsheets, and correspondence.
- Help coordinate company events, lunches, and office activities.
- Maintain a professional, organized, and welcoming office environment.
- Handle confidential information with discretion and professionalism.
- Support special projects and administrative tasks as needed.
Qualifications
- Bilingual in English and Spanish – required.
- 2+ years of experience in reception, office administration, hospitality, or a similar role.
- Professional and polished communication skills.
- Excellent organizational and time-management skills.
- Strong attention to detail.
- Comfortable interacting with executives, clients, and high-level business professionals.
- Proficiency with Microsoft Office, Outlook, and calendar management.
- Ability to multitask and prioritize in a fast-paced environment.
- Professional appearance and a warm, welcoming personality.
- Strong judgment and discretion when handling confidential information.
What You'll Bring The ideal candidate is someone who takes pride in being the person who keeps the office organized and running smoothly. You are personable, proactive, dependable, and comfortable interacting with people at all levels of an organization. Why Join? This is an excellent opportunity to join a great company with a strong culture and a professional, collaborative work environment. The role offers visibility across the organization and the opportunity to become an integral part of the firm's day-to-day operations.