Archived listing. The details below describe a past opening.
We are looking for a welcoming and organized Receptionist to support daily front office operations for a Contract position in Morris Plains, New Jersey. This role is ideal for someone who enjoys creating a positive first impression, coordinating administrative activities, and keeping the reception area running smoothly. The Receptionist will serve as a key point of contact for visitors, callers, and internal teams while helping maintain an efficient and well-organized office environment.
Responsibilities:
- Welcome guests, employees, and business partners with a courteous approach and provide timely assistance upon arrival.
- Oversee front desk activities and keep the reception space neat, orderly, and presentable throughout the day.
- Answer and direct calls through a multi-line phone system, ensuring messages are relayed accurately and promptly.
- Coordinate meeting schedules, book conference rooms, and support appointment planning for staff and visitors.
- Process incoming and outgoing mail, packages, and deliveries while maintaining organized distribution procedures.
- Complete administrative support work such as data entry, document scanning, record filing, and general clerical tasks.
- Maintain inventory of office materials and place supply orders to help avoid shortages.
- Prepare routine correspondence, reports, and other business documents as needed by the office or leadership team.
- Provide clerical and operational assistance to multiple departments and help follow visitor access and office security procedures.
- Prior experience in a receptionist, front desk, or administrative support role.
- Ability to manage a multi-line phone or switchboard system with accuracy and a detail-oriented approach.
- Strong verbal and written communication skills for interacting with visitors, callers, and internal teams.
- Proficiency with basic office tasks, including data entry, filing, scanning, and document preparation.
- Well-developed organizational skills with the ability to handle multiple priorities in a busy office setting.
- Comfortable supporting part-time reception coverage or flexible scheduling needs, if required.
- Detail-oriented demeanor and customer-focused approach when representing the office.