We are seeking a Part-Time Office Assistant to support daily administrative operations and assist with special organization projects within the office. This role is ideal for someone who enjoys creating order, taking ownership of projects, and supporting a collaborative professional environment. The primary focus will be a combination of general office support and hands-on management of the firm's materials and resource library, helping maintain an organized, functional, and efficient workspace.
Key Responsibilities
Administrative Support
- Provide general office and administrative assistance to staff
- Assist with filing, scanning, data entry, and document organization
- Support office operations and day-to-day administrative tasks
- Maintain common areas and assist with office organization initiatives
- Coordinate and organize office materials, supplies, and resources
Resource Library & Special Projects
- Organize, catalog, and maintain the firm's materials and resource library
- Purge outdated or duplicate materials and files
- Assist with inventorying and labeling resources
- Develop and maintain organizational systems for materials and sample storage
- Take ownership of special office organization projects from start to finish
- Help improve overall functionality and efficiency of the workspace
Qualifications
- 1+ years of administrative, office assistant, or office support experience
- Strong organizational skills with exceptional attention to detail
- Ability to work independently and manage projects with minimal supervision
- Comfortable lifting, moving, organizing, and sorting office materials as needed
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel)
- Strong communication and time-management skills
Preferred Qualifications
- Previous experience within an architecture, interior design, engineering, construction, or other professional services environment
- Experience managing office organization, filing systems, inventory, or resource libraries
- Ability to identify process improvements and implement organizational solutions