Archived listing. The details below describe a past opening.
We are looking for a detail-oriented Bilingual Spanish Receptionist to support daily front desk and administrative operations for a real estate and property setting in New York. This is a Contract position suited for someone who communicates confidently, stays organized under pressure, and provides helpful service to residents and visitors. The ideal candidate is comfortable managing a busy reception area, handling office documentation, and using common office software to keep work moving efficiently.
Responsibilities:
- Manage incoming phone calls and greet visitors while directing inquiries to the appropriate party in a courteous and efficient manner.
- Respond to resident questions with patience and a calm approach in a fast-paced environment.
- Prepare, collect, and organize paperwork, including obtaining signatures and ensuring documents are complete and properly filed.
- Maintain orderly physical and digital records by filing, scanning, copying, and distributing documents as needed.
- Provide general office administrative support to help day-to-day operations run smoothly and on schedule.
- Use Microsoft Office and related systems to create, update, and track routine correspondence and administrative records.
- Assist with reception-area coordination by prioritizing tasks quickly and adapting to changing daily needs.
- Support property office workflows by handling document processing and other clerical duties as assigned.
- Previous experience in reception, front desk support, or office administration.
- Strong verbal communication skills with the ability to interact effectively with residents, guests, and staff.
- Fluent Spanish language skills, including the ability to communicate clearly in both English and Spanish.
- Proficiency with Microsoft Office applications such as Word, Outlook, and Excel.
- Experience with filing, document management, photocopying, and scanning.
- Ability to learn new tasks quickly and stay organized while managing multiple priorities.
- Detail-oriented, personable, and dependable when working with a diverse resident population.
- Familiarity with OneSite is preferred.