Archived listing. The details below describe a past opening.
We are looking for a dependable Receptionist to support daily office operations at a healthcare organization. This fully onsite contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming environment, staying organized throughout a busy day, and handling a wide range of administrative tasks effectively. The role requires strong communication skills, comfort managing multiple priorities at once, and a service-oriented approach to both visitors and internal teams.
Responsibilities:
- Welcome guests and employees in a courteous manner, ensuring the front office remains organized, efficient, and responsive throughout the day.
- Manage a high-volume reception area by answering and directing calls, responding to general inquiries, and serving as the first point of contact for visitors.
- Coordinate incoming and outgoing mail, deliveries, and packages while keeping records accurate and up to date.
- Maintain visitor sign-in procedures and support office security protocols by tracking guest access and notifying hosts of arrivals.
- Schedule meetings and prepare conference rooms in advance, including room setup and readiness for internal and external attendees.
- Monitor office inventory and place orders for workplace and front desk supplies to keep daily operations running smoothly.
- Provide general administrative support to office staff by assisting with routine coordination tasks and helping resolve day-to-day front desk issues.
- Uphold a business-ready front office environment and deliver a high level of customer service in all in-person and phone interactions.
- At least 3 years of experience in a front desk, receptionist, concierge, or administrative support role.
- Previous experience handling inbound calls and working with a multi-line phone or switchboard system.
- Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
- Strong ability to multitask, stay organized, and manage competing priorities in a fast-paced onsite setting.
- Strong verbal and written communication skills with a courteous, service-focused approach.
- Reliable attendance and availability to work onsite Monday through Friday from 8:30 AM to 5:00 PM.
- Ability to complete all required pre-employment screening steps as part of the hiring process.