We are looking for a Part-Time Bookkeeper to support financial and administrative operations for a design-focused studio in New York. This position combines hands-on bookkeeping with office coordination, helping leadership maintain accurate records, steady cash flow, and efficient day-to-day processes. The ideal candidate is organized, dependable, and comfortable working across finance, vendor coordination, and team support functions in a fast-paced work environment.
Responsibilities:
- Maintain financial records across the business, including routine bookkeeping, budget tracking, forecasting support, and preparation of internal financial reports.
- Process invoices, monitor incoming and outgoing payments, and reconcile bank activity to help ensure accurate accounts payable and accounts receivable management.
- Partner with leadership and advisors to review financial performance, identify issues, and support sound operational decision-making.
- Administer business documentation such as contracts, insurance records, and related materials that support project and office risk management.
- Improve administrative and financial workflows by organizing procedures, strengthening systems, and identifying opportunities for greater efficiency.
- Coordinate daily office operations by managing essential systems, technology resources, and external vendor relationships that keep the studio running smoothly.
- Help maintain compliance with applicable licensing, regulatory, and industry practice requirements relevant to the business.
- Provide support for hiring and onboarding activities, payroll-related administration, benefits coordination, and general team scheduling needs.
- Assist with staffing logistics, resource planning, and selected business development or marketing coordination tasks as needed.
- At least 3 years of experience in bookkeeping, finance, operations, or office/studio administration.
- Bachelor’s degree in business administration, finance, or a closely related discipline.
- Solid working knowledge of bookkeeping principles, budgeting practices, and core financial processes.
- Hands-on experience with QuickBooks, accounts payable, accounts receivable, and bank reconciliations.
- Strong organizational ability with careful attention to accuracy, deadlines, and follow-through.
- Effective written and verbal communication skills, with the ability to work well with leadership, vendors, and internal team members.
- Proven ability to manage multiple priorities independently and make sound decisions in a dynamic environment.
- English fluency and comfort using business software, project tools, and cloud-based file management platforms.