Archived listing. The details below describe a past opening.
We are looking for a Contract Property Administrator to support daily operations at a residential property in Hayward, California. This role combines front-desk coordination, leasing support, and general office administration to help keep workflows organized during an active leasing period. The ideal candidate brings strong administrative experience, communicates clearly with residents and applicants, and can manage multiple tasks in a fast-paced property management environment.
Responsibilities:
- Welcome residents, visitors, and prospective tenants at the front desk while providing timely and attentive assistance.
- Support leasing activity by helping process applications, organize applicant documentation, and coordinate related administrative steps.
- Accept rent or other payments, maintain accurate records, and ensure documentation is filed correctly.
- Perform general office support duties such as data entry, scanning, filing, and maintaining organized property records.
- Assist the onsite team with day-to-day administrative needs tied to property operations and lease-up activity.
- Respond to routine inquiries from residents and applicants and direct more complex issues to the appropriate team members.
- Help maintain orderly workflows by tracking paperwork, monitoring deadlines, and following up on pending items as needed.
- At least 2 years of administrative or office support experience, preferably in property management, housing, or leasing environments.
- Prior exposure to residential or commercial property operations, leasing coordination, or tenant-facing support is preferred.
- Ability to manage front-desk responsibilities while handling multiple administrative tasks with accuracy and professionalism.
- Experience working with property management platforms such as Yardi is preferred.
- Familiarity with affordable housing or tax credit documentation is helpful but not required.
- Strong organizational skills, attention to detail, and the ability to maintain accurate files and records.
- Effective verbal and written communication skills with a customer-service-oriented approach.