Archived listing. The details below describe a past opening.
We are looking for a detail-oriented Property Administrator to support day-to-day property operations for a Contract position based in Windsor, California. This role is ideal for someone who can balance administrative coordination with resident, tenant, and vendor communication in a fast-paced property management environment. The successful candidate will help keep leasing, documentation, and operational activities organized while contributing to high service standards across residential and commercial properties.
Responsibilities:
- Coordinate daily administrative activities that support smooth property operations, including record maintenance, correspondence, and general office follow-up.
- Assist with leasing-related tasks by preparing documents, responding to inquiries, and helping guide prospective residents or tenants through application and move-in processes.
- Maintain accurate property data, tenant records, and operational information within Yardi and other management systems.
- Support rent roll, occupancy, and property reporting by organizing files, verifying information, and preparing routine summaries for management review.
- Review and process timecard records for accuracy and submit them for approval in accordance with established procedures.
- Serve as a point of contact for residents, tenants, vendors, and internal stakeholders by addressing questions and directing requests appropriately.
- Help coordinate maintenance and service requests by tracking updates, following up on completion, and ensuring proper documentation is retained.
- Contribute to both residential and commercial property administration by supporting lease files, compliance documentation, and general property office functions.
- Previous experience in property management, property administration, or leasing support within residential or commercial settings.
- Working knowledge of leasing processes, tenant communication, and property office administration.
- Hands-on experience using Yardi Software for recordkeeping, reporting, or property management activities.
- Strong organizational skills with the ability to manage multiple tasks, deadlines, and documentation requirements accurately.
- Clear written and verbal communication skills for interacting professionally with residents, tenants, vendors, and management.
- Proficiency with standard office systems and the ability to maintain accurate digital and paper files.
- High attention to detail and the ability to handle confidential information with discretion.