We are looking for a detail-oriented construction Project Manager / Specialist to support project operations across multiple stages, from early planning through final closeout, in Cleveland, Ohio. This Contract position is ideal for someone with experience in construction, real estate, or property operations who can keep documentation accurate, coordinate effectively with vendors, and help maintain project progress through strong administrative execution. The role offers flexibility in scheduling and may be performed remotely depending on business needs. Success in this position will come from organization, follow-through, and the ability to learn project software quickly while supporting a fast-moving operations team.
Responsibilities:
- Coordinate project administration from initial setup through completion, ensuring records, approvals, and supporting documents remain accurate and up to date.
- Prepare vendor agreements and related commitment documents for review and signature, confirming that terms and required details are complete before routing.
- Review invoices, payment requests, and associated backup materials to help keep vendor payments on schedule and prevent processing delays.
- Monitor insurance certificates, compliance items, and other vendor requirements so that work can proceed without administrative obstacles.
- Maintain organized electronic project files, track missing documentation, and address gaps early to support audit readiness and smooth project execution.
- Manage drawing uploads and document version control to ensure teams are working from the correct project information.
- Process and track change order documentation, verifying that updates are properly supported and reflected in project records.
- Enter or import project commitments into designated systems, link related records, and support accurate data management across project platforms.
- Assist with closeout activities, including collection and completion of final documentation required at the end of each project.
- At least 1 year of experience in project coordination, construction administration, development support, property operations, or a related administrative environment.
- Background working with construction, real estate, or property management teams is strongly preferred.
- Familiarity with vendor documentation, insurance compliance, lien waivers, commitment tracking, approval workflows, and audit support activities.
- Strong organizational skills with a high level of accuracy when managing multiple documents, deadlines, and priorities.
- Ability to learn and use project and document management tools such as Procore, Connect, GC Pay, SharePoint, Bluebeam, and Sage.
- Effective communication skills and the ability to work with internal teams, vendors, and stakeholders with strong attention to detail.
- Experience supporting commercial or multifamily construction projects is helpful, though not required.
- PMP certification, formal project management training, or Agile/Scrum exposure is a plus but not required.