We are looking for a highly organized Project Coordinator to support key initiatives for a mission-driven non-profit organization in Los Angeles, California. This Long-term Contract position is ideal for someone who can keep projects moving forward through strong coordination, clear communication, and dependable follow-through in a fully onsite environment. The role will work across teams to maintain schedules, document progress, and help ensure project goals stay aligned with operational needs.
Responsibilities:
- Coordinate project activities across departments by organizing timelines, monitoring progress, and helping teams stay on track with deliverables and deadlines.
- Arrange meetings, prepare agendas, capture detailed notes, and follow up on action items to support consistent project execution.
- Maintain project records, trackers, status updates, and supporting documentation to ensure information remains accurate and accessible.
- Partner with stakeholders at different levels of the organization to communicate updates, identify needs, and resolve issues that may affect progress.
- Support the development and upkeep of standard operating procedures and other operational documents tied to project work.
- Assist with initiatives related to technology upgrades, organizational improvements, or process changes when needed.
- Provide day-to-day coordination support by anticipating next steps, raising questions proactively, and helping move priorities forward independently.
- 1-5 years of experience in project coordination, project support, administrative support, or a related project-focused role.
- Strong organizational ability with experience handling multiple assignments, shifting priorities, and time-sensitive deadlines.
- Background in scheduling meetings, documenting discussions, tracking follow-up items, and managing project files.
- Excellent written and verbal communication skills with the ability to work effectively with varied stakeholders and communication styles.
- High attention to detail when managing trackers, reports, procedural documents, and other project materials.
- Proficiency with Google Docs, Google Sheets, and Google Slides.
- Ability to work independently, apply sound judgment, and complete responsibilities without reliance on AI-based assistance tools.
- Comfortable working onsite five days per week in Los Angeles, California, with a proactive and detail-focused approach.