We are looking for a detail-oriented Procurement Specialist to support purchasing operations for an education-focused organization in Scottsdale, Arizona. This Long-term Contract position is ideal for someone who can balance analytical review with day-to-day vendor coordination and purchasing support. The role will focus on maintaining accurate procurement activity, strengthening supplier partnerships, and helping ensure materials and services are available when needed.
Responsibilities:
- Analyze purchasing and transaction data to identify discrepancies, confirm accuracy, and support timely reconciliation efforts.
- Prepare recurring operational reports on a weekly and monthly basis, highlighting variances and sharing key findings with management.
- Evaluate procurement-related data to recognize patterns, flag unusual results, and communicate meaningful insights for decision-making.
- Review system-generated reports for inconsistencies, research issues thoroughly, and resolve errors to maintain reliable records.
- Authorize purchase requests and ensure orders align with organizational needs, budgets, and procurement guidelines.
- Source and buy products required to support school operations while considering quality, availability, and cost effectiveness.
- Monitor outstanding orders, coordinate closely with vendors, and help maintain dependable delivery schedules.
- Build and sustain productive supplier relationships to support service levels, responsiveness, and ongoing procurement needs.
- Examine supplier invoices and payment-related documentation, providing approval support when necessary.
- At least 2 years of hands-on experience in procurement, purchasing, or a closely related function.
- Strong verbal and written communication skills with the ability to work effectively across teams and with external vendors.
- Proficiency with Microsoft Office applications and experience using procurement or business systems in a work setting.
- Demonstrated problem-solving ability, including troubleshooting issues, analyzing information, and applying sound judgment.
- Ability to manage multiple priorities in a fast-paced environment while staying organized and meeting deadlines.
- High level of accuracy and attention to detail with a consistent focus on timely, quality work.
- Knowledge of buying processes, purchase orders, procurement functions, and contract negotiation practices.
- Familiarity with the early childhood or broader education sector is preferred, but not required.