We are looking for a Procurement Specialist to support procurement and supply chain activities for federally funded energy-related projects and day-to-day operational purchasing. This Long-term Contract position will focus on coordinating sourcing activities, maintaining accurate procurement documentation, and helping ensure adherence to grant-related regulations and reimbursement requirements. The ideal candidate brings strong organizational skills, sound purchasing knowledge, and the ability to work effectively with vendors and internal stakeholders in a detail-driven environment.
Responsibilities:
- Manage purchasing requests for materials and services by preparing and issuing purchase orders, contracts, and related procurement documents to suppliers with relevant experience.
- Collect and assess supplier pricing, lead times, and commercial terms to support timely and cost-effective purchasing decisions.
- Follow up with vendors to accelerate deliveries and resolve order issues so project timelines and operational needs remain on track.
- Prepare solicitation packages such as RFQs and RFPs, and coordinate the distribution, collection, and documentation of supplier responses.
- Review bid submissions and assemble comparison summaries that support procurement recommendations based on business and technical considerations.
- Administer procurement activities tied to federally funded projects, including support for compliance documentation related to domestic sourcing, labor standards, foreign participation disclosures, and other grant conditions.
- Maintain organized records for purchasing activity, vendor files, and supporting documentation required for reimbursement requests and audit readiness.
- Research supplier qualifications, sourcing data, and material origin details to help address compliance questions and support waiver or exception requests when needed.
- Track procurement data, material movement, project costs, and performance metrics using spreadsheets and reporting tools to provide clear visibility into purchasing activity.
- Communicate with vendors, contractors, consultants, and internal teams to coordinate procurement actions, clarify requirements, and ensure documentation is complete and accurate.
- 2+ years of experience in procurement, purchasing, supply chain support, or a closely related administrative role.
- Practical knowledge of purchase orders, vendor coordination, sourcing processes, and general procurement operations.
- Experience maintaining accurate records, vendor files, and procurement documentation in a structured business environment.
- Proficiency with Microsoft Excel, including formulas and data tracking, along with working knowledge of Microsoft Word.
- Ability to analyze pricing, project costs, and procurement details to support informed decision-making and compliance review.
- Strong written and verbal communication skills with the ability to work effectively across internal teams and external suppliers.
- Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
- Familiarity with regulated or grant-supported procurement environments is preferred, especially where compliance documentation is required.