We are looking for a Payroll Specialist to join a growing construction organization in Pennsylvania. This position will take ownership of weekly payroll operations for an employee population of approximately 80, with particular attention to union payroll administration, reporting accuracy, and regulatory compliance. The role is well suited for someone who is detail oriented and enjoys managing payroll from start to finish while contributing to broader employee support activities as the company expands.
Responsibilities:
- Administer end-to-end weekly payroll processing for approximately 80 employees, ensuring timely and accurate pay distribution.
- Oversee union payroll activities, including dues calculations, contract-based wage rates, benefit contributions, and adherence to labor agreement requirements.
- Compile and submit payroll-related compliance and certified reporting to applicable agencies on a recurring basis.
- Partner with contractors, project personnel, and internal leaders to gather, verify, and communicate payroll data.
- Audit time records, earnings, deductions, and manual adjustments to maintain payroll accuracy and resolve variances before processing.
- Maintain organized employee payroll records and uphold compliance with federal, state, local, and union-related regulations.
- Research employee payroll questions, investigate discrepancies, and implement corrections when needed.
- Assist with onboarding documentation, payroll record maintenance, year-end processing, and W-2 preparation.
- Prepare payroll and workforce reports that support leadership visibility into labor tracking and compliance needs.
- Provide supplemental HR assistance in areas such as benefits administration and employee documentation as business needs evolve.
- At least 3 years of experience processing payroll in a detail-focused setting.
- Practical experience using ADP Workforce Now to manage payroll activities.
- Background handling full-cycle payroll with strong attention to accuracy and deadlines.
- Union payroll knowledge is strongly preferred.
- Experience in construction, contracting, manufacturing, distribution, or a related environment is preferred.
- Solid understanding of payroll laws, reporting obligations, and compliance standards.
- Proficiency in Microsoft Excel and the ability to prepare payroll-related reports.
- Strong communication, organization, and problem-solving skills.