We are looking for a Payroll Specialist to support a non-profit organization in Norfolk, Virginia. This position will oversee accurate and timely payroll processing for a large employee population across multiple states while helping maintain compliance with applicable wage, tax, and reporting requirements. The ideal candidate brings strong hands-on payroll expertise, experience with ADP Workforce Now, and the ability to manage high-volume payroll operations with precision.
Responsibilities:
- Process end-to-end payroll for a workforce of more than 500 employees, ensuring accuracy, timeliness, and proper documentation.
- Administer multi-state payroll activities and apply federal, state, and local payroll regulations to maintain compliance.
- Use ADP Workforce Now to manage payroll entries, review calculations, validate deductions, and finalize payroll runs.
- Audit payroll data such as hours worked, earnings, garnishments, benefits, and tax withholdings to resolve discrepancies before payroll submission.
- Investigate payroll questions from employees and internal stakeholders, providing clear and timely issue resolution.
- Prepare payroll-related reports and support recordkeeping requirements for internal review, compliance, and reconciliation purposes.
- Coordinate with HR and finance teams to ensure employee changes, compensation updates, and deductions are reflected correctly in payroll.
- Support payroll process improvements and assist with payroll-related system updates or workflow changes when needed.
- Proven experience processing full cycle payroll from data review through final distribution and reconciliation.
- Hands-on background managing payroll for employees working in multiple states.
- Proficiency with ADP Workforce Now in a high-volume payroll environment.
- Demonstrated ability to process payroll for an organization with more than 500 employees.
- Strong knowledge of payroll regulations, tax withholdings, deductions, and compliance requirements.
- High level of accuracy, organization, and attention to detail when handling sensitive payroll data.
- Ability to communicate effectively with employees and cross-functional teams regarding payroll matters.