We are seeking a talented Payroll Specialist with hands-on experience processing payroll for 200+ employees and proficiency across ADP, Workday, and QuickBooks. This opportunity is ideal for someone who thrives in a fast-paced environment, takes ownership of the full payroll cycle, and enjoys solving problems while delivering an exceptional employee experience. If you are a payroll professional who values accuracy, efficiency, confidentiality, and continuous improvement, this is an opportunity to showcase your skills and grow with the organization. What You'll Do Full-Cycle Payroll Processing
- Process end-to-end payroll for a workforce of 200+ employees, ensuring accurate and timely payroll delivery.
- Review and validate employee timecards, timesheets, overtime, PTO, bonuses, commissions, deductions, and other payroll adjustments.
- Audit payroll entries and resolve discrepancies before payroll submission.
- Reconcile payroll registers, earnings, deductions, taxes, and other payroll-related accounts.
- Maintain accurate employee payroll records and ensure payroll changes are properly documented.
- Respond to employee payroll questions and resolve discrepancies in a timely, professional manner.
Payroll Systems & Reporting
- Utilize ADP, Workday, and QuickBooks to process payroll, maintain employee information, and generate payroll reports.
- Review payroll data across systems to ensure accuracy and consistency.
- Prepare payroll reports, maintain supporting documentation, and assist with payroll-related reconciliations.
- Identify opportunities to streamline payroll workflows, improve data integrity, and increase processing efficiency.
Payroll Systems & Reporting
- Utilize ADP, Workday, and QuickBooks to process payroll, maintain employee information, and generate payroll reports.
- Review payroll data across systems to ensure accuracy and consistency.
- Prepare payroll reports, maintain supporting documentation, and assist with payroll-related reconciliations.
- Identify opportunities to streamline payroll workflows, improve data integrity, and increase processing efficiency.
Compliance & Benefits Administration
- Ensure payroll is processed in accordance with applicable federal, state, and local regulations.
- Maintain compliance with wage and hour requirements, payroll tax regulations, and company policies.
- Support payroll tax filings, quarterly and year-end reporting, W-2 preparation, and payroll audits.
- Assist with benefits-related payroll deductions, including medical, dental, vision, retirement contributions, and other employee benefits.
- Maintain confidentiality of sensitive employee compensation, tax, and personal information.
What We're Looking For
- Proven experience processing full-cycle payroll for 200+ employees.
- Hands-on experience with ADP, Workday, and QuickBooks.
- Strong understanding of payroll processing, wage and hour regulations, payroll taxes, deductions, and reconciliations.
- Advanced attention to detail and a commitment to accurate, timely payroll processing.
- Strong organizational skills and the ability to manage recurring deadlines in a fast-paced environment.
- Excellent communication and problem-solving skills.
- High level of discretion when handling confidential employee and compensation information.
- Proficiency in Excel and payroll reporting.
Experience That Will Make You Stand Out
Candidates with any of the following experience will be especially competitive:
- Multi-state payroll: Experience processing payroll for employees working across multiple states, including applicable tax withholding and jurisdiction-specific requirements.
- Union and non-union payroll: Familiarity with union agreements, prevailing wage, certified payroll, union dues, fringe benefits, and complex pay rules.
- Benefits administration: Experience managing payroll deductions, benefit elections, retirement contributions, and coordination with benefits providers.
- Complex payroll environments: Experience supporting hourly and salaried employees, multiple pay frequencies, overtime, shift differentials, bonuses, and retroactive adjustments.
- Payroll accounting: Experience reconciling payroll to the general ledger, reviewing payroll liabilities, and supporting month-end close.
- Systems optimization: Experience improving payroll workflows, troubleshooting system issues, or supporting payroll system implementations and integrations.