We are looking for an experienced Payroll Manager to join our client's team in Vancouver, Washington on a Contract basis. This role will lead complex payroll operations across multiple locations and states, ensuring accurate, timely processing for both clinical providers and administrative staff. The ideal candidate brings strong payroll compliance knowledge, a process-minded approach, and the ability to strengthen controls, documentation, and team output in a growing organization.
Responsibilities:
- Oversee end-to-end payroll administration for a large, multi-location workforce across several states, with particular attention to California and Washington requirements.
- Manage recurring payroll cycles for different employee groups, ensuring all payments are processed accurately and within established deadlines.
- Partner with the external payroll provider to resolve issues, maintain service quality, and support ongoing payroll operations.
- Review the work produced by payroll specialists, provide guidance on best practices, and help elevate overall accuracy and efficiency.
- Evaluate current payroll workflows, identify opportunities for improvement, and create clear process documentation to support consistency and scalability.
- Perform payroll tax reconciliations, including oversight of quarterly and annual filings such as 940 and 941 reporting.
- Support retirement-related payroll activities, including 401(k) deductions, reconciliation, and coordination with relevant stakeholders.
- Assist with financial year-end audit preparation by supplying payroll records, reconciliations, and supporting documentation.
- Contribute to special projects and operational initiatives, including payroll-related work tied to organizational growth or acquisitions when needed.
- Demonstrated experience managing full-cycle payroll for a workforce of more than 500 employees.
- Hands-on expertise with Paylocity in a payroll leadership or high-level payroll operations role.
- Strong background in multi-state payroll administration, including direct experience with California and Washington payroll practices.
- Proven ability to analyze payroll processes, recommend improvements, and build practical documentation for ongoing use.
- Knowledge of payroll tax compliance, reconciliations, and required filings, including 940 and 941 forms.
- Experience supporting payroll for both provider populations and non-clinical staff, ideally within a healthcare environment.
- Ability to handle shifting priorities, respond to ad hoc requests, and work effectively in a fast-evolving business setting.
