We are seeking a Payroll & Accounts Payable Coordinator to oversee recurring payroll and payment processing functions for a hospitality organization. This position combines responsibility for biweekly payroll for approximately 100–200 employees with weekly accounts payable processing. The ideal candidate has experience supporting multi-state payroll, maintaining accurate financial records, and managing time-sensitive transactions. Proficiency with Paycom is required, with experience using Northstar or similar systems preferred.
Key Responsibilities
- Manage biweekly payroll cycles from start to finish, reviewing employee time and compensation data to ensure accurate processing for a workforce of approximately 100–200 employees
- Investigate and correct payroll discrepancies involving hours worked, deductions, earnings, and employee records
- Coordinate payroll administration for employees across multiple states, helping maintain compliance with applicable payroll regulations and tax requirements
- Oversee weekly vendor payment activities, including preparing check runs for approximately 30–50 payments
- Validate vendor invoices and supporting documentation, ensuring appropriate account coding, authorization, and accurate entry into the accounting system
- Maintain organized payroll and accounts payable records and assist with payroll tax documentation and reporting
- Generate payroll-related reports and use Paycom, Jonas, Northstar, or comparable platforms to support accurate processing and recordkeeping
- Help maintain efficient accounts payable procedures and coordinate workflow changes associated with outsourced payment processing
Qualifications
- Experience independently administering full-cycle payroll, preferably for a mid-sized workforce
- Working knowledge of multi-state payroll procedures and related tax reporting requirements
- Prior experience handling accounts payable transactions, vendor invoices, and recurring payment cycles
- Proficiency with Paycom required; experience with Jonas, Northstar or comparable systems preferred
- Strong organizational skills and a high level of accuracy when managing confidential information and recurring deadlines
- Ability to manage competing priorities, troubleshoot discrepancies, and communicate effectively with internal stakeholders