Archived listing. The details below describe a past opening.
We are looking for a Part-Time Bookkeeper to support a residential property operation in California. This is a contract position suited for someone who can balance bookkeeping, administrative coordination, and tenant-related support in a small business setting. The role offers the opportunity to work closely with leadership, improve day-to-day organization, and help maintain accurate financial and property records.
Responsibilities:
- Manage routine bookkeeping tasks in QuickBooks Online, keeping financial records current and well organized.
- Handle invoice entry, bill processing, expense reimbursements, and vendor disbursements with accuracy and timeliness.
- Monitor incoming rent activity, assist with accounts payable and receivable tracking, and follow up on outstanding payments as needed.
- Review lease documents, prepare clear summaries, and maintain complete tenant and property files.
- Support tenant setup by organizing onboarding paperwork and establishing billing records for new occupants.
- Respond to administrative and billing-related questions from tenants, vendors, and service providers in a clear and organized manner.
- Maintain both digital and paper filing systems to ensure records are easy to access and properly stored.
- Assist with accounting record cleanup, workflow improvements, and projects involving account setup, data migration, or authentication updates.
- Scan, upload, and categorize financial and operational documents to support accurate record management.
- 3+ years of experience in bookkeeping, office administration, property management support, or a closely related function.
- Hands-on proficiency with QuickBooks Online in a business environment is required.
- Working knowledge of accounts payable, accounts receivable, invoicing, reimbursements, and bank reconciliations.
- Ability to work independently, manage competing priorities, and stay organized in a small office setting.
- Strong attention to detail with solid judgment when handling confidential financial and tenant information.
- Comfortable using Microsoft Outlook, Excel, and standard office technology for daily tasks.
- Experience with residential leases, tenant records, or property management administration is preferred.