Our client is seeking a Confidential Administrative Assistant/Paralegal to provide administrative and legal support to the Legal Department. This role supports attorneys with document management, arbitration scheduling, legal correspondence, hearing preparation, and confidential personnel matters.
Location: New York, NY Schedule: Hybrid after training (Fully onsite for the first week, then 3 days onsite / 2 days remote) Duration: 3+ month contract (potential extension) Pay: $30-$35/hour
Key Responsibilities
- Maintain and organize legal files, arbitration matters, and confidential department records
- Create and manage electronic filing systems and archive closed files
- Schedule arbitration hearings and coordinate with attorneys, outside counsel, arbitrators, and internal staff
- Manage department calendars, meetings, hearings, and conference calls
- Draft, proofread, edit, and finalize legal correspondence and documents
- Assist with legal filings, hearing preparation, exhibits, photocopying, and data entry
- Handle confidential personnel and labor relations documents
- Process arbitrator invoices and assist with department administrative functions
- Maintain legal contact databases and departmental records
Qualifications
- 3-5+ years of administrative assistant and/or paralegal experience in a legal environment
- Experience scheduling hearings and filing legal documents
- Strong proofreading, grammar, and written communication skills
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience preparing legal correspondence and working with confidential information
- Bachelor's degree preferred
Ideal Background
- Law firm, labor and employment, litigation, union-side legal, or in-house legal department experience
- Strong organizational skills with the ability to manage multiple deadlines in a fast-paced environment
- Comfortable handling highly confidential information and sensitive matters