We are looking for a detail-oriented Paralegal to support a busy legal team in Santa Rosa, California. This position offers the opportunity to contribute to litigation matters by managing documentation, coordinating deadlines, and assisting with case preparation from early stages through trial. The right candidate brings strong organizational ability, clear communication skills, and confidence working with legal technology in a fast-paced environment.
Responsibilities:
- Oversee the organization of case materials, maintain accurate records, and keep calendars, databases, and filing systems up to date.
- Coordinate attorney schedules by tracking hearings, meetings, filing dates, and other critical case deadlines.
- Prepare and revise a range of legal materials, including pleadings, discovery content, correspondence, reports, and transactional documents.
- Submit court filings in accordance with applicable state and federal procedures, ensuring documents are completed accurately and on time.
- Gather, sort, and summarize records and other materials for discovery responses, productions, and case development.
- Assist with deposition preparation by organizing exhibits, compiling relevant documents, and creating summaries for attorney review.
- Perform legal and factual research using LexisNexis and other resources to support ongoing matters.
- Provide trial support by helping assemble evidence, manage exhibits, coordinate witnesses, prepare subpoenas and jury instructions, and assist with courtroom logistics.
- At least 1 year of experience in a paralegal in a law firm.
- Background supporting civil litigation matters, including discovery and trial preparation activities.
- Strong attention to detail with the ability to manage multiple assignments and deadlines effectively.
- Effective verbal and written communication skills, along with a detail-oriented and collaborative approach.
- Ability to work independently while also contributing productively within a team environment.
- Proficiency with legal software and office tools such as Microsoft Word, Excel, Outlook, Adobe Acrobat Pro, LexisNexis, electronic filing systems, forms platforms, and calendaring tools.
- Comfortable recording billable time and maintaining accurate task tracking.