Compliance & Workforce Administration Location: Cedar Rapids, Iowa Job Type: Contract
We are seeking a detail-oriented Onboarding Coordinator to support the employee onboarding process from offer acceptance through start date. This role is responsible for managing compliance requirements, maintaining accurate records, tracking onboarding milestones, and ensuring a seamless experience for new hires and internal stakeholders. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys working with people, and has a strong eye for detail and process accuracy.
Key Responsibilities
- Coordinate and facilitate onboarding activities for new hires.
- Track and monitor compliance requirements, including background checks, employment documentation, certifications, and other pre-employment requirements.
- Maintain accurate employee records and onboarding databases.
- Manage onboarding workflows, ensuring all deadlines and milestones are met.
- Partner with HR, hiring managers, and candidates to resolve onboarding issues and provide status updates.
- Conduct audits of employee files to ensure compliance with company policies and regulatory requirements.
- Prepare onboarding materials and new hire documentation.
- Generate reports and track key onboarding metrics.
- Communicate professionally with candidates and internal teams throughout the onboarding process.
- Identify opportunities to improve onboarding processes and efficiencies.
Qualifications
- 1+ years of experience in onboarding, HR administration, compliance, recruiting coordination, or a related field.
- Strong attention to detail and ability to manage high volumes of information accurately.
- Experience tracking multiple deadlines and priorities simultaneously.
- Proficiency with HRIS systems, applicant tracking systems, and Microsoft Office Suite.
- Excellent organizational, communication, and follow-up skills.
- Ability to handle confidential information with professionalism and discretion.
Preferred Experience
- Employee onboarding and offboarding administration.
- Compliance tracking and documentation management.
- Background check and employment verification coordination.
- HR, recruiting, workforce management, or administrative support experience.
What Makes Someone Successful in This Role?
- Exceptional attention to detail.
- Strong organizational and tracking abilities.
- Ability to work independently while managing competing priorities.
- Customer-service mindset with strong communication skills.
- Passion for creating a positive onboarding experience while ensuring compliance requirements are met.
Apply today to join a team where organization, accuracy, and employee experience are key priorities.