Archived listing. The details below describe a past opening.
We are looking for an Office Services Associate to support daily administrative and operational services for a client site in Dallas, Texas. This Contract position is ideal for someone who enjoys a fast-moving office environment and takes pride in delivering accurate, timely support across document production, mail handling, and front-of-house service needs. The role works closely with internal team members and client contacts to keep office service functions running smoothly while maintaining a high standard of professionalism and confidentiality.
Responsibilities:
- Manage incoming office service requests by reviewing instructions, confirming complete job details, and recording work accurately in designated tracking systems.
- Provide day-to-day support for copy, print, scanning, mail distribution, and intake activities in both physical and digital formats while following established service procedures.
- Organize assignments based on urgency and service commitments to ensure completed work is delivered within agreed turnaround times.
- Communicate proactively with supervisors and client contacts regarding deadlines, job status, service questions, or issues that may affect completion.
- Perform basic equipment support by identifying routine machine problems, replenishing paper and toner, and escalating more complex issues when needed.
- Check completed work for accuracy and presentation quality, and contribute to maintaining high standards across both individual and team output.
- Support additional workplace services such as reception, hospitality, and audio/visual coordination as business needs require.
- Handle sensitive documents and information with discretion while following company and client policies for security, compliance, and cost-conscious use of supplies.
- High school diploma or equivalent required.
- At least 1 year of experience in office services, mailroom, reprographics, or similar administrative support work; experience in legal, banking, or large corporate settings is preferred.
- Working knowledge of document scanning, copy and print support, mail handling, and general back-office procedures.
- Strong customer service skills with the ability to build positive working relationships with clients and colleagues.
- Excellent attention to detail, time management, and organizational skills with the ability to meet deadlines in a fast-paced environment.
- Ability to use sound judgment, solve routine problems independently, and recognize when to escalate issues.
- Comfortable working with confidential materials and interacting effectively with diverse teams and stakeholders.
- Ability to regularly lift up to 50 lbs. and support physical office service tasks throughout the workday.