Archived listing. The details below describe a past opening.
Robert Half's construction client is looking for an organized and proactive Office Manager to support daily business operations in Livermore, CA. This contract-to-permanent position is ideal for someone who can balance office coordination, administrative support, and human resources tasks in a fast-paced construction environment. The right candidate will help keep internal processes efficient, maintain accurate employee records, lead onboarding training, and contribute to a well-organized and well-run workplace.
Office Manager Responsibilities:
- Lead the coordination of new employee onboarding, including orientation scheduling and preparation of employment materials.
- Maintain personnel records and related documentation with a high level of accuracy, discretion, and organization.
- Assist with employment updates such as status changes, separations, benefits support, and other HR-related paperwork.
- Provide day-to-day administrative support by organizing meetings, managing calendars, and handling internal office communication.
- Create and update business documents such as reports, spreadsheets, presentations, and written correspondence.
- Support filing, data entry, record retention, and general document management for office and project teams.
- Monitor office supply levels, place orders as needed, and help manage equipment and shared workspace organization.
- Coordinate with outside vendors and service providers to support smooth office operations.
- Assist with compliance-related tracking, including training records, certifications, workers’ compensation documentation, and employment forms.
If you are interested in this Office Manager position, and have working knowledge of Human Resource tasks, please submit your resume today!
- At least 2 years of experience in office administration, human resources support, office coordination, or a similar role.
- Background in construction, contracting, engineering, trades, or a related industry is preferred.
- Working knowledge of employee onboarding processes, personnel documentation, and file maintenance best practices.
- Strong organizational skills with careful attention to detail and the ability to manage multiple deadlines.
- Sound judgment in handling sensitive and confidential information.
- Effective written and verbal communication skills with a collaborative, service-oriented approach.
- Proficiency with Microsoft Office applications, including Excel, Word, and Outlook; familiarity with Teams is helpful.
- Ability to learn new business systems quickly; experience with payroll, applicant tracking, or similar administrative platforms is a plus.