We are looking for an experienced Office Manager to oversee daily administrative and accounting activities in our Redwood Citgy, California office. This position combines front-office coordination with hands-on financial support, including billing, payroll assistance, and month-end processes. The ideal candidate brings strong organizational skills, confidence with spreadsheets and office systems, and the ability to keep operations running smoothly in a fast-paced environment.
Responsibilities:
- Manage day-to-day office operations, ensuring the workplace remains organized, efficient, and fully supported.
- Handle accounts payable and accounts receivable activities, including invoice processing, payment tracking, and account follow-up.
- Prepare customer billing and maintain accurate financial records to support timely reporting.
- Assist with payroll administration by collecting, verifying, and organizing employee time and payment information.
- Support month-end close activities and help compile financial data for regular reporting.
- Maintain office inventory by monitoring supply levels, placing orders, and coordinating with vendors as needed.
- Provide front-desk and receptionist support by greeting visitors, answering calls, and directing inquiries professionally.
- Use Excel and other office technology tools to organize data, create reports, and improve administrative workflows.
- At least 3 years of experience in office management, accounting support, or a similar administrative role.
- Minimum of 5 years of experience working with accounting functions such as payable, receivable, billing, or financial recordkeeping.
- Practical knowledge of accounts payable, accounts receivable, invoicing, and payroll support activities.
- Strong Excel skills with the ability to manage data accurately and produce organized reports.
- Highly organized and detail-oriented, with the ability to manage multiple priorities effectively.
- Comfortable using office technology and learning digital tools quickly.
- Construction industry experience is preferred.
- Strong communication and interpersonal skills for handling office coordination and reception responsibilities.