We are looking for an organized and service-focused Office Manager to support daily operations in Newport Beach, California. This Contract position is ideal for someone who thrives in a fast-moving environment, creates a welcoming experience for clients and staff, and keeps administrative processes running smoothly. The role blends front office coordination, operational support, and team-facing responsibilities, with opportunities to contribute to hiring and HR-related activities. Candidates with experience in healthcare, wellness, or similar service-oriented settings will be especially well suited for this opportunity.
Responsibilities:
- Oversee day-to-day office operations to ensure an efficient, detail-oriented, and well-organized workplace.
- Welcome visitors and serve as a primary point of contact, delivering a positive and attentive customer experience.
- Manage office inventory by ordering, tracking, and replenishing supplies to support uninterrupted business operations.
- Handle administrative tasks such as scheduling, document coordination, record maintenance, and general office support.
- Assist with accounts payable activities, including invoice processing, tracking expenses, and supporting accurate financial documentation.
- Build strong working relationships with clients, vendors, and internal team members to support collaboration and service excellence.
- Contribute to recruiting and HR support activities, including interview coordination, onboarding preparation, and related administrative follow-up.
- Maintain organized systems and processes that help the office operate effectively in a high-volume environment.
- At least 3 years of experience in office operations, administration, or team support roles within a fast-paced setting.
- Demonstrated success in customer service, with the ability to create a detail-oriented and welcoming experience for others.
- Strong relationship-building skills and the ability to work effectively with clients, colleagues, and external partners.
- Proven administrative experience, including coordinating multiple priorities with accuracy and attention to detail.
- Familiarity with accounts payable support, front desk responsibilities, and general office administration.
- Experience using client relationship management platforms; knowledge of similar CRM systems is an advantage.
- Background in healthcare, physical therapy, or wellness environments is preferred.
- Six Sigma Global Institute Certification is valued but not required.