Archived listing. The details below describe a past opening.
We are looking for an organized Office Manager to support daily operations for a wholesale distribution business in Florida. This contract-to-permanent opportunity is ideal for someone who is comfortable balancing office administration with bookkeeping tasks in a fast-paced environment. The position will play a key role in keeping financial records accurate, coordinating front-office activities, and ensuring the workplace runs smoothly. Candidates with experience in construction-related environments will be especially well suited for this role.
Responsibilities:
- Oversee day-to-day office operations and keep administrative processes running efficiently across the workplace.
- Manage bookkeeping activities in QuickBooks, including maintaining accurate records and supporting routine financial tracking.
- Review and reconcile company credit card transactions to ensure expenses are properly documented and recorded.
- Assist with payroll-related tasks by preparing and organizing information for the external payroll provider.
- Handle accounts payable duties, including processing invoices and helping maintain timely vendor payments.
- Welcome visitors, answer incoming calls, and provide attentive front-desk support for the office.
- Monitor inventory levels for office materials and coordinate the ordering of supplies as needed.
- Support general administrative needs by organizing documents, maintaining files, and assisting with office coordination.
- Contribute to operational continuity by helping with finance or office system updates when needed.
- Proficiency in QuickBooks is required for success in this role.
- Prior experience in office management, bookkeeping, or a similar administrative position is needed.
- Working knowledge of accounts payable processes and expense reconciliation is required.
- Ability to assist with payroll coordination and maintain accurate financial information.
- Strong administrative skills, including reception support, document organization, and supply management.
- Construction industry experience is highly preferred.
- Excellent attention to detail and the ability to manage multiple responsibilities effectively.