Archived listing. The details below describe a past opening.
We are looking for an organized and service-oriented Part Time Office Manager to support daily workplace operations in New York, New York. This Contract position is ideal for someone who enjoys creating a well-run office environment, coordinating logistics, and ensuring employees and visitors have what they need. The role blends administrative support, vendor coordination, event planning, and workspace preparation for new team members.
Responsibilities:
- Manage inventory for office materials and ensure essential supplies are consistently available across the workplace.
- Welcome external partners and service providers while coordinating on-site needs and scheduled visits.
- Oversee outgoing package and shipment logistics to ensure timely and accurate dispatch.
- Evaluate and source coffee and beverage vendors to improve office services and support workplace needs.
- Set up desks, equipment, and essential materials for new hires to create a smooth onboarding experience.
- Arrange food and beverage orders for meetings, team gatherings, and other office functions.
- Plan and support workplace events such as team celebrations, social gatherings, and seasonal functions.
- Prepare meeting spaces, including conference room setup and cleanup, to support daily collaboration.
- Assist with administrative coordination related to vendor documentation and invoices as needed.
- At least 2 years of experience in office administration, workplace coordination, or a similar support role.
- Demonstrated ability to manage office supply ordering, replenishment, and general workplace organization.
- Experience working with vendors, including coordinating services and handling invoice-related administrative tasks.
- Familiarity with catering arrangements, meeting support, and conference room preparation.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced office setting.
- Strong communication skills and a welcoming approach when interacting with employees, guests, and vendors.
- Comfortable supporting new employee setup and contributing to a positive, well-prepared office environment.