Archived listing. The details below describe a past opening.
Robert Half is looking for a detail-oriented Coordinator II to support accounting and office operations for a long-term contract opportunity based in Providence, Rhode Island. This role combines accounts payable and accounts receivable coordination with day-to-day administrative support, making it ideal for someone who is organized, accurate, and responsive when handling financial transactions and internal inquiries. The position follows a hybrid schedule, with onsite work Tuesday through Thursday, and requires someone who can manage priorities effectively while maintaining confidentiality and adherence to company guidelines.
Responsibilities:
- • Review invoices alongside purchase order information, confirm accuracy, and coordinate resolution of discrepancies with the appropriate internal contacts.
- • Process payment requests and electronic transactions in a timely manner while maintaining complete and accurate records.
- • Respond to vendor, customer, and internal questions related to invoices, payments, and account activity, driving issues through to resolution.
- • Reconcile monthly statements and account details to verify balances and identify any outstanding concerns.
- • Provide administrative support such as document preparation, mail handling, scanning, copying, filing, and shredding to assist departmental operations.
- • Support colleagues during high-volume periods or urgent situations to help keep workflows on track.
- • Follow company procedures and internal controls to ensure compliance across accounting and administrative activities.
- • Assist internal users with questions related to accounts payable and accounts receivable processes while delivering strong customer service.
- • Safeguard sensitive financial and business information by handling records with discretion and confidentiality.
- • Complete additional tasks assigned by leadership to support department goals and operational needs.
Qualifications
- • High school diploma or equivalent required.
- • 3-5 years of relevant experience in accounts payable, accounts receivable, accounting support, or administrative office coordination.
- • Strong written and verbal communication skills with a customer-focused approach to internal and external interactions.
- • High level of accuracy and attention to detail when reviewing invoices, payments, and account records.
- • Proficiency with PC-based work and Microsoft Office applications, including Excel, Word, and Outlook.
- • Ability to investigate invoice or payment exceptions and follow them through to final resolution with limited supervision.
- • Willingness to learn, adapt to changing priorities, and take ownership of assigned work.
- • Experience with Oracle or knowledge of accounts payable systems is preferred but not required.
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