We are seeking a reliable and detail-oriented Part-Time Office Assistant to support daily administrative operations in a busy office environment. This individual will play a key role in ensuring office processes run smoothly by providing administrative support, maintaining records, handling documentation, and assisting with customer and vendor inquiries. The ideal candidate is organized, professional, and comfortable managing multiple priorities while maintaining a high level of accuracy and confidentiality.
Key Responsibilities
- Provide general administrative support to the office team.
- Answer and direct incoming phone calls and customer inquiries.
- Prepare, review, and maintain contracts, work orders, permits, and other office documentation.
- Process and organize burial permits and related records.
- Enter, update, and maintain data in office databases and filing systems.
- Assist with scheduling appointments and coordinating office activities.
- Handle correspondence, emails, and document distribution.
- Maintain accurate electronic and physical filing systems.
- Support special projects and perform other administrative duties as assigned.
- Ensure records are maintained in compliance with company policies and procedures
Hours
- Regular Schedule: 12:00 PM - 4:00 PM, Monday through Friday
- Training Period: 10:00 AM - 4:00 PM for the first two weeks
Qualifications
- Previous administrative, office assistant, receptionist, or clerical experience preferred.
- Strong data entry and organizational skills.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
- Excellent verbal and written communication skills.
- Ability to manage confidential information with discretion.
- Strong attention to detail and ability to prioritize tasks independently.
- Dependable, professional, and customer-service oriented.
Preferred Skills
- Experience working with contracts, permits, work orders, or similar documentation.
- Experience in municipal, cemetery, public sector, or administrative environments is a plus.
- Ability to adapt to changing priorities and work collaboratively with a small team.