Archived listing. The details below describe a past opening.
We are looking for a reliable Office Assistant to support daily front office operations in Minneapolis, Minnesota. This is a Contract position suited to someone who enjoys creating a welcoming environment, handling administrative tasks efficiently, and staying productive in a role that may occasionally require working independently during quieter periods. The ideal candidate brings a detail-oriented approach, strong initiative, and a customer-focused manner to both in-person and phone interactions.
Responsibilities:
- Welcome visitors and serve as the first point of contact for guests, helping maintain a courteous and organized front office experience.
- Answer incoming calls promptly, direct inquiries to the appropriate contacts, and take accurate messages when needed.
- Scan, organize, and manage documents to ensure records are properly maintained and easy to retrieve.
- Perform a range of clerical support duties such as filing, data entry, mail handling, and general office coordination.
- Monitor day-to-day administrative needs and take initiative to keep office workflows moving smoothly.
- Work independently during slower periods while maintaining focus and attention to detail.
- Assist with basic receptionist coverage and provide general support to staff as operational needs shift.
- Previous experience in an office assistant, receptionist, or similar administrative support role.
- Ability to handle inbound calls clearly and communicate effectively with visitors, clients, and team members.
- Proficiency in scanning, filing, and organizing office documents with accuracy.
- Strong clerical skills, including data entry and general administrative support.
- Friendly and detail-oriented demeanor with a proactive approach to daily responsibilities.
- Comfortable managing tasks independently and staying productive with minimal supervision.
- Reliable organizational skills and attention to detail in a fast-paced office setting.