Archived listing. The details below describe a past opening.
We're partnering with a growing organization to hire an Office Assistant who enjoys being the go-to person in the office and takes pride in keeping both customers and internal operations running smoothly. This role combines front desk responsibilities with administrative and accounting support, making it a great fit for someone who enjoys variety, stays organized, and has an eye for detail.
What You'll Do
- Serve as the first point of contact for visitors, customers, vendors, and incoming calls
- Create a welcoming and professional experience for everyone who interacts with the office
- Manage general administrative duties including filing, scanning, document management, and data entry
- Support the accounting team with accounts payable activities, including invoice review, coding, and processing
- Partner with internal teams to ensure documentation is accurate and information flows efficiently
- Help support order entry, customer paperwork, and related administrative processes
- Maintain organized records and files across multiple departments
- Monitor office supply inventory and coordinate purchasing as needed
- Contribute to an organized, professional, and efficient office environment
Why You'll Love This Role This position offers the opportunity to be a key part of the organization's daily success. You'll have meaningful interaction with customers and visitors while also supporting critical accounting and administrative functions behind the scenes. If you enjoy wearing multiple hats, staying organized, and being someone the team can rely on, we'd love to hear from you.
What We're Looking For
- Previous experience in an office administration, reception, customer service, or administrative support role
- Experience supporting accounting functions such as invoice processing, invoice coding, AP, AR, or billing preferred
- Strong attention to detail and a high level of accuracy
- Ability to balance customer-facing responsibilities while managing behind-the-scenes administrative tasks
- Proficiency with Microsoft Office, including Outlook, Word, and Excel
- Strong communication and interpersonal skills
- Ability to handle confidential information with professionalism and discretion