We are looking for a Marketing Assistant to support retail display and project coordination efforts in Allendale, New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing administrative organization, hands-on project support, and marketing-related coordination in a fast-paced environment. The person in this role will help keep schedules, materials, vendor activity, and documentation aligned while contributing to fieldwork, sample management, and day-to-day team operations.
Responsibilities:
- Maintain project timelines for recurring sprint reviews by tracking updates, deadlines, required materials, and delivery logistics.
- Visit retail and pharmacy locations to gather site information, take measurements, and capture photos that support project planning and execution.
- Prepare prototypes and sample materials for review by unpacking, arranging, and organizing items for testing and quality evaluation.
- Keep project and engineering records current by managing drawings, renderings, approvals, and other files in both electronic and hard-copy formats.
- Support purchasing activities by entering purchase orders, assisting with vendor onboarding, and coordinating invoice and payment follow-up for outside partners and freelancers.
- Monitor supplies and stock levels for parts, fabrication materials, reusable items, and warehouse inventory tied to active and upcoming work.
- Complete internal reporting and administrative tasks, including project inquiry updates and employee time entry, using company systems.
- Coordinate outbound shipments and sample distribution by creating labels and arranging deliveries to vendors, clients, or reviewers.
- Provide day-to-day administrative support to department leadership while maintaining organized records, shared files, and workspace materials.
- Use business tools such as Excel, Access, Outlook, OneDrive, internal platforms, and shipping applications to manage communication, reporting, and documentation.
- Experience supporting marketing, project coordination, or administrative operations in a detail-focused setting.
- Ability to manage multiple schedules, deadlines, and moving project details with strong attention to accuracy.
- Comfortable conducting onsite store visits, including taking measurements and documenting findings with photos.
- Working knowledge of Microsoft Excel, Outlook, and file management tools used for reporting and organization.
- Strong written and verbal communication skills for coordinating with internal teams, vendors, and external partners.
- Ability to handle purchase order processing, documentation upkeep, and shipment coordination in a detail-focused manner.
- Familiarity with marketing activities such as email campaigns, direct marketing efforts, social media support, or event coordination.
- Organized, adaptable, and capable of supporting both hands-on project tasks and administrative responsibilities.