We are looking for a dependable Mailroom Coordinator to support daily mail operations near Cedar Rapids, Iowa. This is a Long-term Contract position that requires on-site work in an office setting, with potential for a permanent position based on business needs and performance. The ideal candidate is organized, attentive to detail, and comfortable handling both physical mail processes and administrative recordkeeping in a fast-paced environment. This position is onsite, Monday - Friday from 6:30am - 3:00 pm. Compensation is $16/hr.
Responsibilities:
- Receive, organize, and distribute incoming mail throughout the facility according to established pickup and delivery schedules.
- Review inbound correspondence, research identifying details, and enter policy or document information accurately into internal records.
- Prepare outgoing mail by folding, inserting, metering, and routing items for timely shipment.
- Process outbound check mailings with a high level of accuracy and confidentiality.
- Maintain stored files and documents, retrieving materials promptly when requested by internal teams.
- Manage returned mail by researching delivery issues and updating records as needed.
- Perform data entry tasks related to document tracking, identification, and mail processing activities.
- Use office mailroom equipment such as postage meters, scanners, and photocopy machines to complete daily workflow efficiently.
- High school diploma or equivalent practical work experience in a similar support or mailroom role.
- Strong data entry and 10-key abilities with consistent accuracy and attention to detail.
- Working knowledge of Microsoft Office applications, including Outlook, Word, and Excel.
- Effective communication and customer service skills, with the ability to work well with colleagues across departments.
- Comfort working in a busy team-oriented environment with changing daily priorities.
- Ability to stand or walk for extended periods and lift materials weighing up to 40 pounds.
- Valid driver’s license if required for the specific work location or job duties.