We are looking for a dependable Mailroom Assistant to support daily mail and document operations for a healthcare-related environment in Bloomington, Minnesota. This Contract position is ideal for someone who enjoys organized, hands-on work and takes pride in providing timely internal service. The role focuses on sorting, processing, and delivering incoming and outgoing materials while maintaining accuracy, responsiveness, and strong coordination with staff and courier partners.
Responsibilities:
- Receive, sort, and distribute incoming mail, packages, and interoffice materials to the appropriate departments in a timely manner.
- Prepare outgoing correspondence and shipments by verifying details, applying proper postage, and coordinating pickups with courier services.
- Operate mailroom and print equipment, including inkjet and Konica Minolta devices, to support document handling and production needs.
- Enter tracking details, shipment records, and delivery information into internal systems with a high level of accuracy.
- Respond to staff questions regarding mail status, package routing, and delivery timelines while providing attentive customer service.
- Maintain organized mailroom workflows by monitoring supplies, keeping work areas orderly, and following established handling procedures.
- Support document distribution and related administrative tasks that may involve ERP or database tools such as Microsoft Access.
- Assist with timekeeping or workflow documentation processes using systems such as Kronos Timekeeping System or About Time when needed.
- Previous experience in a mailroom, shipping and receiving, clerical, or administrative support role.
- Ability to manage high-volume mail and package processing with strong attention to detail.
- Comfort using office and mail processing equipment, including printers and multifunction devices.
- Basic computer proficiency, including data entry and experience working with internal tracking or database systems.
- Strong customer service skills and the ability to communicate clearly with coworkers, departments, and delivery partners.
- Ability to lift and move mail trays, boxes, or packages as required by daily operations.
- Dependable attendance, good organizational skills, and the ability to prioritize tasks in a fast-paced setting.