We are looking for a detail-oriented Intake Specialist to support a busy plaintiff-side legal practice in Chicago, Illinois. This position works closely with attorneys on medical malpractice and other personal injury-related matters, helping keep cases organized and clients informed throughout the legal process. The ideal candidate is comfortable managing case activity, communicating with clients, and handling essential paralegal support tasks in a fast-paced legal environment.
Responsibilities:
- Coordinate deposition calendars and manage scheduling with attorneys, clients, and outside parties to keep case timelines on track.
- Prepare, organize, and assist with discovery responses by gathering case information and supporting documentation.
- Serve as a primary point of contact for clients, providing timely updates and responding to questions with professionalism and empathy.
- Support attorneys with case handling across plaintiff matters, including medical malpractice, nursing home negligence, construction-related claims, and premises liability cases.
- Maintain accurate case records, track deadlines, and ensure legal files are current and well organized.
- Assist with intake and ongoing case support by collecting relevant information and helping move matters forward efficiently.
Benefits:
Medical/Dental/Vision 401 plus match PTO Transit Benefits
- Prior experience in a legal support or paralegal-related role within a law firm environment.
- Background working with medical malpractice matters is required.
- Strong ability to manage scheduling, deadlines, and multiple active files at once.
- Experience assisting with discovery preparation and case documentation.
- Excellent written and verbal communication skills for effective client interaction.
- High attention to detail and strong organizational skills.
- Ability to work closely with attorneys and contribute to a collaborative team setting.