Robert Half is partnering with a rapidly growing AI company seeking a highly organized, proactive Recruiting Coordinator to support its expanding talent acquisition team. This is an exciting opportunity to join a fast-paced, innovative environment where recruiting operations play a critical role in scaling the business and attracting top talent.
The ideal candidate will take ownership of the interview coordination process from start to finish, ensuring a seamless candidate experience while keeping recruiting activities organized, efficient, and moving forward. This role is well suited for someone who thrives in a high-volume environment, communicates exceptionally well, and approaches every task with urgency, accuracy, and a strong sense of accountability.
Key Responsibilities
- Interview Coordination: Own end-to-end interview scheduling across multiple roles, coordinating technical interviews, recruiter screens, take-home assignments, and multi-stage interview processes.
- Candidate Experience: Serve as the primary point of contact for candidates, providing timely communication, clear instructions, interview confirmations, and follow-up throughout the recruiting process.
- Onsite Interview Logistics: Coordinate onsite interviews, including reserving conference rooms, preparing interview materials, ensuring interviewer readiness, and welcoming candidates.
- Recruiting Operations: Monitor candidate and interviewer communications, proactively resolve scheduling conflicts, and keep interview processes moving without unnecessary delays.
- Applicant Tracking System (ATS): Maintain accurate recruiting records, update candidate statuses, manage tags and documentation, and ensure requisitions and candidate pipelines remain organized.
- Process Improvement: Develop and maintain scheduling guides, checklists, templates, and process documentation to improve consistency and efficiency across recruiting operations.
- Recruiter and Hiring Manager Support: Partner closely with recruiters, hiring managers, and interviewers to coordinate priorities, align schedules, and ensure everyone is prepared for upcoming interviews.
- Recruiting Events: Assist with recruiting event preparation, logistics, materials, candidate follow-ups, and other coordination activities.
- Compliance and Documentation: Support recruiting compliance efforts, data integrity, and consistent recordkeeping.
- Additional Support: Assist with other recruiting and People Operations initiatives as needed to support the company's continued growth.
What Makes This Opportunity Exciting?
- Join a high-growth AI company at an exciting stage of expansion.
- Play a meaningful role in building the recruiting infrastructure needed to attract exceptional talent.
- Work closely with recruiters, hiring managers, and technical interview teams across the organization.
- Make a direct impact on candidate experience, recruiting efficiency, and the company's ability to scale.
Qualifications
- At least 2 years of experience in recruiting coordination, interview scheduling, calendar management, or a related administrative role.
- Experience working with applicant tracking systems; familiarity with Ashby is highly desirable.
- Exposure to technical recruiting processes, including coding assessments, take-home challenges, technical screens, and system design interviews, is preferred.
- Exceptional organizational skills and attention to detail, with the ability to manage multiple schedules and competing priorities simultaneously.
- Strong written and verbal communication skills, with a professional and candidate-focused approach.
- Demonstrated ability to work independently, take initiative, and follow tasks through to completion.
- Comfort operating in a fast-paced, evolving environment where priorities can shift quickly and timely execution is essential.
- A proactive, solutions-oriented mindset with the ability to anticipate scheduling challenges and resolve issues before they impact the recruiting process.