Archived listing. The details below describe a past opening.
We are looking for an organized Human Resources (HR) Coordinator to support onboarding operations for a Contract position based in Houston, Texas (77021). In this role, you will guide new employees through each step of the pre-employment and start-date process while helping maintain compliance and a positive employee experience. The ideal candidate brings strong administrative ability, clear communication skills, and a detail-focused approach to managing multiple onboarding activities at once.
Responsibilities:
- Oversee the onboarding journey from accepted offer through first-day readiness, ensuring each milestone is completed on schedule.
- Administer pre-employment steps such as background screenings, drug testing, employment verification, and collection of required paperwork.
- Lead new employee orientation activities and provide timely guidance so employees are prepared for a smooth start.
- Complete and review Form I-9 documentation and employment eligibility verification in accordance with required deadlines and compliance standards.
- Maintain accurate employee and onboarding information within HR systems and related records management tools.
- Track the progress of onboarding tasks, follow up on pending items, and resolve issues that could affect scheduled start dates.
- Assist with internal compliance reviews, I-9 audit support, and reporting related to onboarding activity and documentation status.
- Update onboarding resources, procedural documents, and checklists while recommending improvements that increase efficiency and consistency.
- At least 3 years of experience in human resources, onboarding coordination, recruiting support, or a closely related function.
- Hands-on experience managing Form I-9 processes and employment eligibility documentation.
- Working knowledge of onboarding workflows, screening procedures, and core HR compliance practices.
- Strong organizational skills with the ability to handle multiple deadlines in a fast-paced environment.
- Excellent written and verbal communication skills, along with a detail-oriented customer-service mindset.
- Experience using HRIS platforms or similar HR administration systems; comfort learning organization-specific tools is important.
- Bachelor’s degree or HR certification is preferred.